Resources for Trans and Non-Binary Employees
UC Davis is committed to supporting trans and non-binary employees in the workplace. We hope you find these resources to be informative and helpful.
Resources for Employees
Resources for Supervisors
Policies and Laws
In 2021, the US Equal Employment Opportunity Commission (EEOC) and US Department of Education’s Office for Civil Rights (OCR) issued materials in support of a Title IX prohibition on discrimination on the basis of sex to include discrimination based on sexual orientation and gender identity.
- Sexual Orientation and Gender Identity Discrimination - EEOC webpage detailing protections against workplace sexual orientation and gender identity discrimination, harassment, and retaliation.
- Notice of Interpretation - OCR statement recognizing that Title IX’s prohibition on sex discrimination includes sexual orientation and gender identity.
University of California Policy
- Systemwide Policy on Gender Recognition and Lived Names - In 2020, the University of California adopted systemwide gender identity and lived name options for UC-issued documents and information systems.
- Systemwide Policy on Discrimination, Harassment, and Affirmative Action in the Workplace
Note: If you believe you have experienced an act of hate, bias, discrimination or harassment, contact UC Davis HDAPP.
Your Health and Welfare
Health Benefits for Transgender and Non-Binary Employees
University of California offers comprehensive health care benefits for transgender, non-binary, and transitioning employees.
- Transgender and Non-Binary Health Benefits A UCnet overview of systemwide health benefits for transgender and non-binary employees, including tips for finding your health plan’s guidelines and policies for benefits, and getting the help you need.
- Transgender Health Benefits Fact Sheet (pdf)
- Postdoctoral Scholars Benefits Plan Transgender Health Benefits Fact Sheet (pdf)
- Health Care Facilitators program overview
- LGBTQ+ Resource Centers systemwide overview
- Gender Affirmation Clinic for UC Davis Health patients (Health intranet)
Primary care physicians can refer patients who identify as transgender and/or gender non-binary to this clinic for information, counseling and initiating gender-affirming hormone therapy or gender-affirming surgery.
Reporting a Problem at UC Davis
Where to turn at UC Davis if you believe you have experienced or witnessed an act of hate, bias, discrimination or harassment.
- HDAPP The Harassment & Discrimination Assistance and Prevention Program (HDAPP) at UC Davis supports employees who experience harassment or discrimination at the UC Davis, UC Davis Health, and UC Agriculture and Natural Resources (ANR) campuses.
- Report Hate and Bias website If you believe you have experienced or witnessed an act of hate, bias, discrimination or harassment, please use this website to report it so the university can take appropriate action.
- Title IX Officer Contact information for the UC Davis Title IX Officer, and information about Title IX at UC Davis (UC Davis Compliance and Policy Office).
Community & Individual Support
UC Davis offers a variety of resources and engagement opportunities for trans and non-binary staff to find community and belonging.
Employee Resource Groups
- Chancellor's Committee on Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and Asexual Communities An employee resource group that assesses and address the current needs of LGBTQIA+ communities at UC Davis.
- UC Davis Health PRIDE Employee group on Facebook that supports LGBTQ+ faculty, staff, students, patients, and alumni at UC Davis Health, UC Davis and in the Sacramento community.
- Vice Chancellor's LGBTQ+ Advisory Council (UC Davis Health) Seeks to improve the climate experienced by LGBTQ+ learners, staff, faculty, patients and community members.
- UC Davis LGBTQIA Resource Center A campus-based organization that provides resources, supports and advocates for students, staff, faculty and community members from all sexes, gender identities, gender expressions, sexualities and asexualities.
Updating Your Employee Records
All UC Davis employees have a right to be referred to by their lived name and have their demographic information reflected accurately. Employees can update their records at any time on UCPath.
Employee Identification Badges
- UC Davis campus employees: Identification Badge Process
- UC Davis Health employees: Identification Badge Policies and Procedures
- UC Davis Campus ID Badge Policy Regarding Legal Name Use
- UC Davis Health ID Badge Policy Regarding Name Use (V: A 4. A.) (intranet access req'd)
Instructions for Updating Your Information in UCPath
- Update your Lived name
1) Log into UC path.
2) Click employee actions in the menu on the left, then click “personal information” then click “personal information” again.
3) Answer your personal security question.
4) In the “personal information summary” window screen click on the legal/preferred name box.
5) Click on the button "add preferred name"
6) Complete the edit name form, click save, then “return to personal information”
- Update your gender identity and sexual orientation
1) Log into UC path.
2) Click employee actions in the menu on the left, then click "personal information," then click "Gender identity and sexual orientation"
3) In the "gender identity and sexual orientation—self identification survey," select the desired gender identity and sexual orientation.
4) Click save when you have finished
Resources for Supervisors
Supervisors at UC Davis are expected to cultivate a welcoming and inclusive environment for all employees, including those who identify as trans, non-binary, or are transitioning.
What are Lived Name and Gender Identity?
- What is a lived name?
- A lived name is a self-chosen personal or professional name that is used instead of one’s legal name.
The individual's lived name will be the default, while their legal name—if different from their lived name—will be kept confidential and not published on UC documents or displayed in information systems that do not require a person’s legal name.
A lived name should be used whenever possible in the course of university business unless it is used to avoid a legal obligation
The majority of UC Davis downstream systems are designed to allow an employees lived name (as reflected in UC Path) to be reflected in our various employee management systems.
- Why would someone go by a lived name, as opposed to their legal name?
- People change names for various reasons, but within the Transgender community, most commonly name changes are made to have a name align with their gender identity.
- What is gender identity?
- An individual’s gender identity is/are the gender(s), if any, with which a person identifies. An individual's gender is their gender identity, which can be the same or different from their sex assigned at birth. All employees can choose from the following gender identities on UC Path: Male; Female; Trans Male/Trans Man; Trans Female/Trans Woman; Non-binary; Different Identity; & Decline to State.
UC Learning Center
- LGBT+ 101
- LGBTQIA Inclusion in the Workplace
- UC Gender Recognition: A Focus on Transgender, Nonbinary and Intersex Awareness
- Glossary of Terms (UC Davis LGBTQIA Resource Center)
- Best practices for supporting transgender and nonbinary communities (Source: GRLN)
- How HR (and supervisors) Can Support Transgender Employees (Source: SHRM.org)
UC Davis Policies
- Name and Gender Changes at UC Davis (LGBTQIA Resource Center)
- Harassment & Discrimination Assistance and Prevention Program: Policies and Procedures (HDAPP)
- UC Davis Non-discrimination Statement (HDAPP)
- UC Davis Principles of Community